# Analysis of technical tenders from qualification to pricing and offer | Costrum See a real tender workflow: ideal profile, search, decision panel, project qualification, pipeline, calendar, tasks, and team collaboration in one system. - Canonical HTML: https://www.costrum.com/en/przetargi/analiza-przetargow-technicznych - Markdown source: https://www.costrum.com/en/przetargi/analiza-przetargow-technicznych/llm.md - Locale: en ## Tender page ## Analysis of tenders and technical documentation ## Workflow Hero ### Tenders and technical documentation: from analysis to pricing and offer. - Accent: The entire process, team, and information in one place. Costrum helps sales professionals and engineers throughout the entire project lifecycle: finding a client => analysis of project documentation and risks => pricing and proposal => execution => service One platform, full control. - Section Badge: 6 screens of one process - [See how it works](#story) - [30 min demo with a Costrum engineer on Teams](/pl/forms/quote/) ##### Qualifications profile - Kicker: Stage 01 The team configures the market, CPV, risk thresholds, and their own evaluation logic even before the first scan. - Alt: Ideal tender profile ##### Market reconnaissance - Kicker: Stage 02 The engine filters the market and returns specific proceedings with deadlines, value and strategic signals. - Alt: Map search ##### Decision panel - Kicker: Stage 03 One place for the recommendation, next steps, risk calibration, and Go / No-Go decision for the team. - Alt: Decision panel and business risk summary ##### Sales pipeline - Kicker: Stage 04 Qualified cases move to the board, where the entire department sees the status, deadline, and next steps. - Alt: Calendar of tender deadlines ##### Chatting with the tender - Kicker: Stage 05 The team can immediately ask about the requirements, risks, and exceptions in the tender specifications without manually sifting through the entire documentation. - Alt: Chat with tender documentation ##### Draft - Kicker: Stage 06 After qualification, the team generates drafts, checklists, and execution tasks without leaving the project. - Alt: Draft and tasks ## Walkthrough Chapters #### For the manufacturer and for the general contractor - Screen Label: Strategy #### Ideal Tender Profile Do you want to find a general contractor who has a budget and needs your product now? Are you a general contractor and want to increase the % of won tenders and your margin? In either case, you have found what you are looking for. #### Bullets After calibration, CostrumAI will have a very deep understanding of your process, technologies, offering, competition, strengths, and limitations. Does the documentation have 20, 200, or 20,000 pages, with power schematics? Our proprietary AI engine will analyze it automatically. Management, salespeople, and engineers receive a shared, standardized process for project qualification and execution. - Result: Don't waste time on thousands of results. Costrum is a laser that will show you where you have the best chance of winning. #### Costrum finds matching projects on its own — you decide - Screen Label: Reconnaissance #### Automated monitoring and map of tenders (GC) / sales opportunities (Manufacturer) Forget about manually searching portals. Costrum automatically scans the market based on your Ideal Tender Profile and presents matching tenders on an interactive map of Poland. #### Bullets Reports: The system automatically searches open sources and the proprietary, closed Costrum database and regularly delivers matching projects to you Situation map - see tenders, non-public proceedings, and potential clients broken down by voivodeships and regions at a glance. - Result: Zero manual searching. Costrum works in the background, and in the morning, instead of searching portals and then project documentation, in 60 seconds you have all the information to qualify the tender. #### Key decision: Offer or Pass? - Screen Label: Decision #### Calibration and Qualification Key project information, with a risk matrix and preliminary valuation in a single decision-making panel, ready for a commercial-technical discussion and a yes/no decision. #### Bullets Brief summary: product fit, standards and certifications, offering strategy, and risks. The system suggests similar and historical tenders (from this investor and similar investors) – lower valuation risk, easier risk and competition assessment. On the left, the CostrumAI engine automatically creates a task list for your team - step-by-step, how to win this business. With a single click, you qualify the project, add the necessary people, and seamlessly transition to creating internal documents, and then the final quote and proposal. - Result: CostrumAI recommends a bidding strategy to you (solo bid / consortium / subcontractor) based on hard data, your historical bids and estimates. #### Intelligent conversation with documentation - Screen Label: Chat #### Analysis of the Terms of Reference Don't waste working days scrolling through thousands of pages of tender specifications. Together with CostrumAI, you analyze client documentation and create target files. This is a specialized industrial system, built by Costrum engineers, not another copilot. #### Bullets Ask technical questions, and CostrumAI will answer you, quoting documentation and know-how from the Expertise System. Potential exclusions compiled into a table which you can edit in Tables or export to Excel (e.g., 'Do I meet the reference requirement for a similar project in at least 2 hospital facilities with a minimum capacity of.....') Create a ready-to-send Excel for the client with an organized list of technical / legal / business questions in one click. - Result: Consult tender documentation with CostrumAI and get precise answers instead of reading the whole thing. CostrumAI always shows you the source, so you can verify the information. #### Deadlines and division of tasks within the team in one place - Screen Label: Organization #### Centralized timeline Calendar + project pipeline. Everyone knows what to do and by when. #### Bullets The team doesn't waste time on coordination and phone calls asking who is doing what. Everything important and everyone in one place. You can clearly see where you are on track, and where you have delays View of project tasks - you see exactly whether in this project we are on task 5 of 5, or just at the beginning - Result: Strategic calm in the team. Proposal chaos and last-minute firefighting are a thing of the past. #### Boards try them, and you won't want to go back to Word and Excel - Screen Label: Work #### Implementation board #### Boards - try them, and you won't want to go back to Word and Excel You create quotes and proposals in Tablica, combining the most important tools of Word and Excel. #### Bullets You can commission CostrumAI to write an offer or a quote. Export the finished result to PDF or Excel. Everything in one place: documents, tasks, deadlines and responsibilities. Teamwork on a central file, full edit history with backups of older versions. Real-time progress monitoring. - Result: The tendering department delivers complete documents on time, maintaining a clear overview of work ongoing across multiple tenders simultaneously. ## Faq Section ### Operational questions ### Infrastructure and deployment requirements. - Question: "How is this different from Copilot / GPT / Gemini / Claude / Minerva / others ?" - Answer: It's like comparing apples and oranges. These are 3 different types of AI systems: => Horizontal AI: e.g., ChatGPT or Claude it is a tool for (almost) everything, but usually not specialized. In specialized applications, the risk of errors is very high – horizontal AI "doesn't understand" technical details and has a large margin of error with long and complex documentation. => Vertical AI: e.g., CostrumAI (Elektron and Frontier) specialized systems developing their own technology for a specific application: e.g., for diagnostic imaging in oncology, bank fraud detection systems, or predictive maintenance predicting wind turbine failures. Elektron is Europe's first vertical AI for the energy and district heating sectors, capable of reading and generating single-line diagrams, and - Question: Does Costrum replace the estimating department? - Answer: No. It will leave key decisions and tasks worthy of their expert knowledge to your specialists. And it will handle the manual, tedious work that is prone to a lot of human error. The operator and CostrumAI are like a pilot and an advanced fighter jet - the pilot decides and performs key actions, the machine takes care of the rest. - Question: Is this just a document analysis module? - Answer: No. CostrumAI is an operating system that integrates salespeople, engineers, and decision-makers into a single, smoothly functioning system. Analysis is just one layer. The tender module includes a qualification profile, search, decision panel, pipeline, calendar, project, tasks, and a shared space for further work. - Question: When is this advantage most visible? - Answer: The more technically complex your process and product, the greater the difference you will feel. If you want your team not only to find sales opportunities faster, but you also want to automate and streamline the entire process: from finding a customer, through the proposal, to delivery, and then service – CostrumAI may be exactly what you are looking for. ## Demo Section ### Ready ecosystem ### Book a demo and see vertical AI in action. While other solutions support selected phases of the process, Costrum supports it in its entirety: from tender sourcing and qualification, through document analysis and team decision-making, up to bid preparation. Continuous AI support at every stage changes the scale – the process becomes significantly more efficient. - [30-minute demo with a Costrum engineer [Teams / Meet / Zoom]](/pl/forms/quote/) - Links Eyebrow: Related processes